Minutes 16 May 2011

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ADBASTON PARISH COUNCIL

A MEETING OF THE COUNCIL WAS HELD ON MONDAY 16TH MAY 2011 AT 7.30PM IN ADBASTON JUBILEE ROOM.

PRESENT: Cllr(s) N.Evans., P.Nicholson., B.Brown., P.J.Byrd.

ITEM 1 DECLARATIONS OF ACCEPTANCE OF OFFICE. Declarations of acceptance of office were signed by all newly elected members.

ITEM 2 ELECTION OF CHAIRMAN FOR 2011/2012

Councillor N.Evans was proposed by Cllr P Nicholson, seconded by Cllr P.J.Byrd, carried unanimously. Cllr Evans declared his acceptance of the office of chairman for the ensuing year.

ELECTION OF VICE-CHAIRMAN 2011/2012

Councillor P.Nicholson was proposed by Cllr Evans, seconded by Councillor B.Brown, carried unanimously. Cllr Nicholson declared his acceptance of the office of Vice-Chairman for the ensuing year.

ITEM 3 CO-OPTION OF TWO MEMBERS OF COUNCIL TO BRING THE COUNCIL UP TO FULL MEMBERSHIPS

Mr Andrew Ward of Bishops Offley and Mrs G Mansell of Flashbrook were proposed, seconded and co-option carried unanimously. Mr Ward and Mrs Mansell had been approached and agreed to be co-opted on to the council.

ITEM 4 MINUTES OF THE MEETING HELD ON 21ST MARCH 2011: These minutes were proposed, seconded, agreed as a correct record and signed by the chairman.

ITEM 5 MATTERS ARISING:

A OFFLEY ROCK. It was agreed to monitor this but discharge.

B NEIGHBOURHOOD WATCH TEAM. A meeting to be arranged. On going.

C GRITTING – To be discussed at the July meeting. On going

E BISHOPS OFFLEY COMMON; a maintenance schedule to be put together, assistance to be sought from Staffordshire Trust for conservation volunteers. The chairman and vice-chairman agreed to meet with Victoria Brooks to discuss this.

ITEM 6 FINANCE:

A ACCOUNTS YEAR ENDING 31ST MARCH: the accounts were proposed,

Seconded, accepted as correct and signed by the chairman and clerk.

B AUDIT 2010/2011 The completed audit form was signed by chairman and clerk

C BANK SIGNATORIES: Former signatories Mr J.S.BILLINGTON AND MR R.K.BRIGGS

Had not sought re-election after many years service (21 years and 17 years

Respectively) it was agreed that new signatories be: CLLR N EVAN, CLLR P

NICHOLSON AND CLLR P.DREWNICKI. A mandate form had been obtained, forms

Provided to be completed and taken with idenfication to a branch of Barclays

By each new signatory to enable the change to be carried out.

D STAFFORDSHIRE COUNTY COUNCIL INVOICE 8006019386 TOTALLING 362.40 RELATING TO REGISTRATION OF BISHOPS OFFLEY COMMON, HAD BEEN PAID

ITEM 7 ANY OTHER BUSINESS;

A Mr J.S.Billington and Mr R.K.Briggs, it was agreed that a letter in recognition

Of their long service be sent to Mr Billington and Mr Briggs.

B PLANNING APPLICATIONS: It was agreed to inform the Planning Department, Stafford Borough Council that plans should in future be sent to the chairman.

C TELEPHONE NUMBERS: It was agreed that councillors telephone numbers be

Put in the Parish Newsletter.

D NEIGHBOURHOOD TEAM VISIT: Items for attention to be made known to the

Clerk for passing on to the County Council.

E WHAT WOULD THE COUNCIL LIKE TO ACHIEVE? TO BE PUT ON THE NEXT

AGENDA

ITEM 8 DATE OF NEXT MEETING: MONDAY 11TH JULY 7.30 IN THE JUBILEE ROOM.

THIS MEETING CLOSED AT 9.00PM